RULES FOR NEGATIVE LISTINGS
(Negative Data Entry)

For a negative listing it advised that all relevant papers are faxed or scanned online and attached to the listing. This additional information is not viewable for other members to see, it is just reassurance that your listing is sound.   When other members make an enquiry on your past tenant, they will see if you have uploaded information which support your listing.  ANTD ensures the material uploaded is relevant to the file.

Having a home is a very fundamental right and therefore it is very important that we all have exemplary information handling practices.

If you believe it is an essential tool, then it’s essential that the information is reliable. If records are not reliable then this could have negative consequences for both owners and tenants.

If you intend to use this database for an adverse or negative listing, we ask that you inform the tenant of your intent. This gives the tenant a reasonable chance to consider this, and put appropriate measures in place to prevent the listing.

Only tenants as named on the lease, 18 years or older can be listed. This excludes children or friends of tenants.

If the listing is incomplete, inaccurate or unjust, it is your responsibility to alter or remove it.
This listing affects the lives of tenants and owners, and should be handled with care and accountability.

ANTD will not knowingly tolerate anyone to use the database as a platform to victimize tenants.

What listings should be removed or amended?

- Changes to circumstances must be amended.
- If the listing is inaccurate, unjust or unlawful.

Examples of listings that are unlawful.

- A person living in the property is listed, but was not named on the tenancy agreement.
- No signed authority to list the tenant on the database was given by the tenant.
- A tenant left owing some money to the lessor and was listed. However the security deposit was enough to cover the amount owing, so the lessor didn’t lose any money.

Examples of listings that may be unjust:

A tenant had been in hospital for some time and fell behind with the rent, and is making arrangements to pay it off. He or she could substantiate their hospitalisation.

You were aware a tenant left the property to escape from domestic violence. Their co tenant/partner was responsible for the damage that incurred after they left. Only the tenant responsible for the damage should be listed.

Example of a listing that is inaccurate:

A tenant is listed as owing $1200 to the lessor. The correct amount is $120.